BoR - 0003S - Risk Monitoring (Subs)

Risk Monitoring Report (2 CFR 200) for Principal Investigators

WELCOME PRINCIPAL INVESTIGATOR(S) TO YOUR  SUBCONTRACTOR(S) RISK ASSESSMENT MONITORING TOOL

 

This report provides the manager of the NJDOT Bureau of Research with an electronic risk assessment of research project progress, challenges, corrective action plans and implementation opportunites regarding the subcontractors from the principal investigators (PIs) perspective. It also provides a central repository for project presentations in pdf format.  Upon completion, this report will be included in the NJDOT Research Bureau’s project file.

 

  • The principal investigator shall complete this form in order to perform their own initial and ongoing risk assessment of subcontractors(s) from contract execution through closeout.

Project Information

Risk Assessment

Off-Site Visit / Meeting

Challenges

Implementation Assessment

Attachments

Attach a PDF file with an explanation and/or weblink for each of  the following query answers:

    A). #11 (audit issues documentation) if Yes is selected.
    B). #18 (electronic presentation) if Yes is selected.
    C). #22 (corrective action plan) if Yes is selected.

Certification

The foregoing information and any attachments thereto are true, accurate, and consistent with the records maintained by the individual, government agency, partnership, university, research center, or corporation submitting this Research Partner Risk Monitoring Report (2 CFR 200).

I acknowledge that the New Jersey Department of Transportation s relying on the information contained herein and I am aware that any false statement or misrepresentation may subject me ad/or my agency to debarment, criminal penalties, and disclosure to OMB as per 2 CFR 200.113.

Please type your signature in the space next to TYPE in the signature field. Do NOT draw or upload signature.

Risk Monitoring Scoring

Monitoring Scoring

Total Assessment Score:

1. Grand total (all years combined) of original budget:

     Score:

2. Grand total of original budget plus executed budget modifications:

     Score:

3. Budget expenditure versus work analysis:

     Score:

4. Work progress versus time analysis:

     Score:

5. Financial drawdown timeliness:

     Score:

6. Timely submission of draft quarterly progress reports?

     Score:

7. The total number of months duration that were originally approved for this entire project (all years):

     Score:

8. The total number of additional months this project has been extended to date:

     Score:

9. Has the project produced measurable output and/or quantitative deliverables? (e.g. quarterly progress reports, interim reports, meeting minutes, draft final report package, etc.)

     Score:

10. Are there significant new issues/problems with respect to timeline projected milestones?

     Score:

11. Are there significant new issues/problems with respect to audits?

     Score:

12. Are there significant new issues/problems with respect to staffing, including filling vacancies and turnover?

     Score:

13. Are there significant new issues/problems with respect to the relationship with the customer(s)?

     Score:

14. Are there significant new issues/problems with respect to departures from approved objectives?

     Score:

15. Are there significant new issues/problems with respect to late deliverables?

     Score:

16. Did you visit the project work site?

     Score:

17.  Did you have a meeting at the prime's or subcontractor's offices?

     Score:

18. Did the prime or subcontractor provide you with an electronic presentation?

     Score:

19. Are there any programmatic, administrative and/or financial issues requiring resolution?

     Score:

20. Are the quarterly invoices up-to-date? (i.e. being submitted, at a maximum, within the following quarter)

     Score:

21. Are the modifications, required for timely project progress, executed on time as to not impede the timely processing of invoices?

     Score:

22. Is there a corrective action plan, with specific deadlines and objectives addressing the above issues?

     Score:

23. Were there implementation activities in the original project deliverables?

     Score:

24. Are all implementation opportunities being documented in the quarterly reports, interim reports and/or and final report package?

     Score:

25. Have the customers expressed, to you, any interest and/or commitment to implementing the findings of this research project?

     Score: